Scheduling an agent

The point of scheduling is the feeling of opening your laptop and finding the work already done. A daily morning brief in your inbox. A retrospective drafted before the Friday meeting. An hourly sweep that triages messages while you're heads-down on something else. None of it needs your attention again once you set it up.

The mechanic is small and easy to miss: scheduling lives on the task, not on the agent.

Scheduling lives on the task

You don't open an agent and configure a schedule. You create the task that represents the recurring work — "Daily morning brief," "Weekly retrospective draft," "Hourly inbox triage" — assign an AI agent to it, and the schedule controls appear in the task itself.

That inversion is on purpose: a task already has the assignee, the context, the project it belongs to, and a place for the results to land. The schedule just says when.

The AI Schedule fields

Once the assignee on a task is an agent or a team, an AI Schedule section shows up in the task panel with three controls and one extra picker:

Frequency — Off, Run now, Run once, Hourly, Daily, Weekdays, Weekly, Monthly.
Time — appears for Daily, Weekdays, Weekly, and Monthly. Pick from preset hours: 6 AM, 8 AM, 9 AM, 10 AM, 12 PM, 3 PM, 5 PM, 6 PM, 9 PM.
Days — appears for Weekly only. Tap the day pills (Mon through Sun) to pick one or more.
Run at — a datetime picker that appears for Run once.

The Due date field is hidden on AI-assigned tasks — the schedule replaces it.

The eight cadences

Off — the schedule is paused. The agent stays assigned but doesn't fire. Good for stopping a recurring run without unassigning.
Run now — fire once, immediately, then stop. Saving with this value is what triggers the run.
Run once — fire once at the moment you pick in Run at, then stop.
Hourly — every hour, on the hour.
Daily — every day at the chosen time.
Weekdays — Monday through Friday at the chosen time.
Weekly — on the days you select, at the chosen time. If you don't pick any day, the schedule defaults to Monday.
Monthly — on the 1st of each month at the chosen time.

A daily morning brief

In a project — say "Daily Operations" — create a task called "Morning brief."
Set the assignee to a briefer agent.
The AI Schedule section appears.
Frequency = Daily, Time = 9:00 AM.
Save.

Tomorrow at 9 AM the agent runs. A summary lands in your inbox. If the agent's instructions and tools include writing pages, the brief is saved to the knowledge base too.

A weekly retrospective draft

In a "Team rituals" project, create a task called "Friday retro draft."
Assignee = a writer agent.
Frequency = Weekly, Days = Fri, Time = 3:00 PM.
Save.

Every Friday at 3 PM, the agent drafts the retro into your inbox and (if it can create pages) into the knowledge base.

Running once at a specific time

For "do this on Monday at 5 PM," set Frequency to Run once and pick the moment in the Run at field. The agent waits and fires at that time, then stops. Useful for one-off scheduled work that doesn't justify a recurring cadence.

Where the output lands

Identical to any agent run on a task:

Inbox. A summary of the run, every time. Not configurable — the inbox notification always sends on completion.
Task comments. Tool calls and conclusions are posted as comments on the task itself.
Knowledge base. If the agent uses page-creating tools, drafts save into the agent's default output folder or a folder it picks at runtime.

Editing or pausing a schedule

Open the task and change the Frequency dropdown. To pause without losing the schedule, set Frequency to Off — the assignment stays in place and you can flip it back later. To stop entirely, reassign the task to a human or unassign it.

When a scheduled run needs your approval

If the agent uses an integration that includes sensitive actions — sending mail, posting to Slack, transitioning a ticket — the run can stop and wait on your sign-off. The schedule flips to Paused for approval with the integration's label visible on the schedule card, an Agent paused notification lands in your inbox, and the held action sits in the agent's chat until you approve or decline it.

Each scheduled task has an Approvals setting — Pause for approval (the safe default) or Auto-approve sensitive actions (faster, once you trust the schedule). See Approvals and sensitive actions for the full picture.

Tips and gotchas

If you switch to Weekly and don't pick any days, the schedule defaults to Monday — surprising if you're expecting "no days = no runs." Pick at least one day deliberately.
Frequency = Off pauses the agent on this task; it doesn't pause the agent for everything else. Other tasks assigned to the same agent keep running on their own schedules.
The time zone is captured from your browser at the moment you save the schedule. If you set up a 9 AM daily run while travelling, "9 AM" will follow that other time zone until you remove and recreate the schedule.